What is Enterprise Search?
Enterprise Search is a premium feature that allows you to search inside the contents of your records that have been cracked (i.e., processed for full-text indexing). This enables deeper and more efficient searches across your documents.
Enabling Enterprise Search
Enterprise Search is a premium feature and is not enabled by default. If you’d like to activate it for your organization, please contact your account manager for details.
How Does Enterprise Search Work?
- Enterprise Search refreshes daily, meaning that newly ingested records will become searchable within 24 hours.
- You can use Enterprise Search to search for specific content inside your records, providing more granular search capabilities beyond traditional metadata-based searches.
Accessing Enterprise Search
You can access Enterprise Search through the Advanced Search section in the RecordPoint platform:
Using Enterprise Search
- Navigate to Advanced Search in your RecordPoint portal.
- Locate the Content Search toggle and switch it on (green).
- Enter the text or keywords you want to search for.
- By default it will search for each word in a query, so if you enter John Smith with will search for either John or Smith.
- To search for John Smith words together you would want to enter "John Smith".
- Your search results will appear below.
Advanced Searches
Multiple Statements
To find documents containing two statements you can either use the AND statement or by placing two quote encapsulated statements in the same line:
or
OR statements are not supported.
Single Character Wildcard
To find a documents containing a statement using a single wildcard, use the "_" symbol. If you want to search for:
- Dog
- Fog
- Sog
You would search for "_og"
0 or More Characters Wildcard
To find a document containing a statement using 0 or more characters, including new lines, between the remainder of the search term, use the "%" symbol. If you want to search for:
- Dog
- Frog
- Grog
- Sog
You would search for "%og"
You may also search with multiple wildcards, such as "%subject%".
New Line
You may search for new lines by including them within quotes. If you wanted to search for:
You would search for:
Combining Enterprise Search with Field Search
- You can combine Enterprise Search with Field Search criteria to refine your results further.
- However, queries that include Content Search cannot be saved for later use.
Where is data stored?
Enterprise Search extracts content from your binary files and indexes it within the same Snowflake repository used for reporting. This table is not exposed through the Snowflake reporting UI or using PowerBI to any end-users. This ensures that all data remains protected under our existing security controls and management policies.
Need Help?
If you have questions or need assistance with Enterprise Search, please reach out to your RecordPoint account manager or contact RecordPoint Support.