The AI Systems Dashboard provides a centralized view of all registered AI systems within your organization. It enables you to track AI system submissions, review status and risk levels, and manage both internal and public contributions to your AI governance program.
This dashboard is a critical component of system visibility and lifecycle oversight, allowing teams to ensure no AI system goes undocumented or unreviewed.
Purpose
This dashboard supports responsible AI governance by helping organizations:
Maintain an up-to-date record of all AI systems
Monitor risk classification and approval progress
Track how AI systems enter the organization (internal or public submissions)
Surface systems that require review or action
It acts as the starting point for managing individual AI systems and initiating broader oversight activities.
Overview of Page Sections
Summary Tiles (Top Section)
AIs Awaiting Approval – Displays the number of AI systems that are still in a pending or draft status and require internal review. Click the tile to filter the table below to only show those systems.
Avg. Approval Time – Shows the average time it has taken to approve AI systems over the last 90 days. This metric helps track workflow efficiency across the review process.
Public Submissions Pending – Indicates the number of public submissions that have been submitted via a public-facing form but have not yet been reviewed. Click to view a filtered list of those entries.
Tab Navigation
AI Inventory – Shows all AI systems added by internal users. This includes their name, risk classification, creation date, and current approval status.
Public AI Submission Forms – Use this tab to access or manage external submission forms. These are intended for use by departments or users outside of governance or technical teams who need to submit new AI systems for review. Learn more about Public Submissions
AI Inventory Table
This table displays the full list of AI systems in your organization’s inventory. Each row contains:
ID – Unique identifier for the AI system
Name – Name of the AI system
Risk Level – Assigned risk tier (e.g., Low, Medium, High)
Status – Current stage in the governance workflow (e.g., Draft, Approved)
Created – Date the system was registered
Actions – Click View to open the full AI System Details Dashboard
Add or Import AI Systems
Add AI Solution – Opens the Add New AI Solution form, where users can register a new system by providing ownership, usage, and risk metadata.
Bulk Upload – Allows you to add multiple AI systems at once using a structured template.
Notes
Clicking View next to any system in the table will take you to its AI System Details page, where you can complete risk assessments, attach datasets, and manage documentation.
Public submissions allow teams outside of governance or IT to submit AI systems for review through configurable submission forms. These submissions are routed here for triage.
Risk level and approval status help prioritize which systems require attention, especially for audit readiness or compliance alignment.
Related Help Pages
Add New AI Solution – How to register a new AI system in the inventory
AI System Details Dashboard – Full overview of what happens after a system is added
Public AI Submissions – Understanding and managing AI systems submitted externally