The Policy Approvals tab is used to manage who reviews and approves a specific version of a policy. This helps ensure that AI-related policies are reviewed by the appropriate stakeholders before being published or updated.
Purpose
Capturing formal approval is a critical part of organizational accountability and regulatory compliance. This tab allows you to assign approvers, track approval status, and verify which versions of a policy have been approved and by whom.
Approvals ensure that responsible teams (e.g., Legal, Security, Compliance) have reviewed and accepted the contents of the policy before it takes effect.
Key Features
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Add Approver – Use the dropdown to select a user and define their role (e.g., Legal Team, Security Officer). Click Add Approver to assign them to the current version.
Note: To populate the dropdown, users must be added via Team/User management dashboards in the Management tab in settings.
Copy from Previous Version – Carry over the same list of approvers used in an earlier version to streamline review workflows.
Track Approval Status – Each assigned approver is shown with their current status (e.g., Pending, Approved), along with metadata on when they were requested and when they submitted their response.
Version Selector – Use the version dropdown to view approval records for earlier or newer versions of the policy.
Mark as Reviewed – If a policy does not require formal approval, authorized users can mark the version as reviewed using the button in the top-right.
Notes
All policies must be approved before they are considered active.
Each new version of a policy requires a new round of approvals.
Approvers and their roles are recorded for audit and accountability purposes.
Only assigned approvers can approve or reject a version.