Introduction
The Records365 SharePoint Online, OneDrive for Business and SharePoint On-Premises connectors aim to support as much of your content as possible. However, by design, there are some restrictions as to the types of content Records365 will ingest to avoid managing unnecessary information that does not reflect real-world business value to your organization.
Included Content
Please note that this section lists the common types of content SUPPORTED by Records365. This information should be considered in conjunction with the Excluded Content section to fully understand what types of content will be ingested by Records365.
Supported Site Collection Types
Currently, Records365 supports the following SharePoint Online site collection types:
For a list of site collections NOT supported please see the Excluded Content section.
Supported Content Types
We explicitly support and test the following content types:
Record Types
- Basic Page
- Document
- Document Set
- Dublin Core Columns
- Form
- Image
- JavaScript Display Template
- Link
- Link to a Document
- List Item
- List View Style
- Master Page
- Master Page Preview
- Picture
- Recording
- Rich Media Asset
- Video
- Video Rendition
Please note, OneNote files have the Content Type of Folder in SharePoint Online and therefore are not managed by the connector.
Aggregation Types
- Site Collections
- Lists
- Libraries
- Folders
- Document Sets
Excluded Content
Please note that this section lists the common types of content NOT SUPPORTED by Records365. The list of supported types of content can be found in the Included Content section.
Excluded Site Collection Types
Currently, Records365 strictly filters out any content from the following site collections type in SharePoint Online:
- Hub sites
- Search sites
- App Catalog sites
- Compliance Policy Center sites
- The root OneDrive for Business site collection (all OneDrive for Business personal sites are hosted as Site Collections beneath the /personal Managed Path).
Excluded List / Library Types
The following List and Library templates and any lists or libraries that inherit from these templates are not supported and strictly filtered out:
| Name | BaseType | Template Id |
|---|---|---|
| Access App | DocumentLibrary | 3100 |
| Discussion Board | GenericList | 108 |
| External List | GenericList | 600 |
| Links | GenericList | 103 |
| Survey | Survey | 102 |
| Microfeed | GenericList | 544 |
| Social | GenericList | 550 |
In addition, any content in the lists below are not supported and are strictly filtered out:
| Description | Condition | Examples |
|---|---|---|
| Any content in hidden lists | If the “Hidden” property of the list is true | Master Page Gallery Composed Looks TaxonomyHiddenList User Information List Appdata wfpub |
| Any content in a catalog list | If the “IsCatalog” property of the list is true | Master Page Gallery Maintenance Log Library List Template Gallery Converted Forms Solution Gallery Style Library Theme Gallery Web Part Gallery |
| Any content in a site asset library | If the “IsSiteAssetsLibrary” property of the list is true | Site Assets OneNote |
Excluded Content Types
The following Content Types and any custom content types inheriting from these base types are not supported and strictly filtered out:
| Name | Content Type ID |
|---|---|
| Web Part Page | 0x01010901 |
| Web Part Page with Status List | 0x010100A2E3C117A0C5482FAEE3D57C48CB042F |
| Message | 0x0107 |
| Workflow Task (SharePoint 2013) | 0x0108003365C4474CAE8C42BCE396314E88E51F |
| Discussion | 0x012002 |
| Site Membership | 0x010027FC2137D8DE4B00A40E14346D070D52 |
| Community Member | 0x010027FC2137D8DE4B00A40E14346D070D5201 |
| (anything not a list item) | 0x00 |
Excluded Field Types
The following field types are not supported:
| Field Type | Field Values | Example |
|---|---|---|
| Multiple-value | Choice, Person, or Lookup | List Items with a multiple value field to input multiple countries. e.g. [Australia, United States of America, New Zealand] |