RecordPoint contains predefined recognizers for Redundant, Obsolete or Trivial (ROT) data. This page describes the different ROT entities that RecordPoint can detect, and the method used to detect those.
Supported Connectors
All ROT signals* are currently supported on all connectors.
*Please note, IsEmptyFile is an exception in that it is only supported on SharePoint Online, Exchange Online and File Connect Enterprise.
Supported Signals
IsEmptyFile |
File size equal to exactly 0B |
filesize = 0 |
Empty files likely created due to corruption, incomplete file download |
IsSmallFile |
File size between 1B and 10B |
Filesize between 1b and 10b |
Small files likely created due to corruption |
IsArchiveFile |
Archive or compressed file types |
".a", ".ar", ".cpio", ".shar", ".LBR", ".iso", ".lbr", ".mar", ".sbx", ".tar", ".bz2", ".F", ".?XF", ".gz", ".lz", ".lz4", ".lzma", ".lzo", ".rz", ".sfark", ".sz", ".?Q?", "?Z?", ".xz", ".z", ".Z", ".zst", ".??_", ".7z", ".s7z", ".ace", ".afa", ".alz", ".apk", ".arc", ".ark", ".cdx", ".arj", ".b1", ".b6z", ".ba", ".bh", ".cab", ".car", ".cfs", ".cpt", ".dar", ".dd", ".dgc", ".dmg", ".ear", ".gca", ".genozip", ".ha", ".hki", ".ice", ".jar", ".kgb", ".lzh", ".lha", ".lzx", ".pak", ".partimg", ".paq6", ".pea", ".pim", ".pit", ".qda", ".rar", ".rk", ".sda", ".sea", ".sen", ".sfx", ".sit", ".sitx", ".sqx", ".tar.gz", ".tgz", ".tar.Z", ".tar.bz2", ".tbz2", ".tar.lz", ".tlz", ".tar.xz", ".txz", ".tar.zst", ".uc", ".uc0", ".uc2", ".ucn", ".ur2", ".ue2", ".uca", ".uha", ".war", ".wim", ".xar", ".xp3", ".yz1", ".zip", ".zipx", ".zoo", ".zpaq", ".zz", ".ecc", ".ecsbx", ".par", ".par2", ".rev" |
Likely no value as records
|
IsSystemFile |
System File extensions |
".ade", ".adp", ".asa", ".ashx", ".asmx", ".asp", ".bas", ".bat", ".cdx", ".cer", ".chm", ".class", ".cmd", ".com", ".config", ".cnt", ".cpl", ".crt", ".csh", ".der", ".dll", ".exe", ".fxp", ".gadget", ".grp", ".hlp", ".hpj", ".hta", ".htr", ".htw", ".ida", ".idc", ".idq", ".ins", ".isp", ".its", ".jse", ".json", ".ksh", ".lnk", ".mad", ".maf", ".mag", ".mam", ".maq", ".mar", ".mas", ".mat", ".mau", ".mav", ".maw", ".mcf", ".mda", ".mdb", ".mde", ".mdt", ".mdw", ".mdz", ".ms-one-stub", ".msc", ".msh", ".msh1", ".msh1xml", ".msh2", ".msh2xml", ".mshxml", ".msi", ".msp", ".mst", ".ops", ".pcd", ".pif", ".pl", ".prf", ".prg", ".printer", ".ps1", ".ps1xml", ".ps2", ".ps2xml", ".psc1", ".psc2", ".pst", ".reg", ".rem", ".scf", ".scr", ".sct", ".shb", ".shs", ".shtm", ".shtml", ".soap", ".stm", ".svc", ".url", ".vb", ".vbe", ".vbs", ".vsix", ".ws", ".wsc", ".wsf", ".wsh", ".xamlx" |
Likely no value as records
|
IsTempFile |
Temporary files created by applications |
".tmp" |
May no longer hold value
|
IsTemplateFile |
Templates for common Microsoft applications |
".dot", ".dotx", ".dotm", ".xlt", ".xltx", ".xltm", ".pot", ".potx", ".potm" |
Templates for Office applications
|
IsModified>7years |
Items not modified date for 7 years or more |
sourcelastmodifieddate greater than 7 years |
Items older than 7 years - consider whether they are still of value as records Uses core property field SourceLastModifiedDate |
IsDefaultFileName |
Unmodified file names |
"document.docx", "book.xlsx", "presentation.ptx" |
Files created and default file name not modified |