RecordPoint provides predefined recognizers, known as Standard Signals, for detecting PII, PCI, ROT and other categories. This page outlines examples of the entities RecordPoint can identify, explains the detection methods used, and describes the customization options available for Standard Signals.
Top Level Signal
The Top Level Signal HasPII will be true if any signals are detected on a binary. For example, a file containing an email will contain the signals HasPII and HasEmail.
| Field name | Description |
| HasPII | True if any of the PII or PCI fields are true |
Global
| Field name | Description |
| HasPCI | A credit card number is between 12 to 19 digits. Payment card number |
| HasCrypto | A Crypto wallet number. Currently only Bitcoin address is supported |
| HasEmail | An email address identifies an email box to which email messages are delivered |
| HasIBAN | The International Bank Account Number (IBAN) is an internationally agreed system of identifying bank accounts across national borders to facilitate the communication and processing of cross border transactions with a reduced risk of transcription errors. |
| HasPerson | A full person name, which can include first names, middle names or initials, and last names. |
| HasPhone | A telephone number |
| HasMedicalLicense | Common medical license numbers. |
USA
| Field name | Description |
| HasUSBankNo | A US bank account number is between 8 to 17 digits. |
| HasUSDriverLicense | A US driver license according to State Driver's License Format - National Traffic Safety Institute |
| HasUSITIN | US Individual Taxpayer Identification Number (ITIN). Nine digits that start with a "9" and contain a "7" or "8" as the 4 digit. |
| HasUSPassport | A US passport number with 9 digits. |
| HasUSSSN | A US Social Security Number (SSN) with 9 digits. |
UK
| Field name | FieldType | Detection Method |
| HasUKNHS | UK_NHS | Pattern match, context and checksum |
Australia
| Field name | Description |
| HasAUABN | The Australian Business Number (ABN) is a unique 11 digit identifier issued to all entities registered in the Australian Business Register (ABR). |
| HasAUACN | An Australian Company Number is a unique nine-digit number issued by the Australian Securities and Investments Commission to every company registered under the Commonwealth Corporations Act 2001 as an identifier. |
| HasAUTFN | The tax file number (TFN) is a unique identifier issued by the Australian Taxation Office to each taxpaying entity |
| HasAUMedicare | Medicare number is a unique identifier issued by Australian Government that enables the cardholder to receive a rebates of medical expenses under Australia's Medicare system |
Additional 170+ out-of-the-box recognizers can be added to the list of signals to be processed on ingested content by clicking the Add button on the Standard Signals page.
Enabling a signal applies it to newly ingested content. To process enabled signals on existing content, click on Process Signals.
If the signals limit was reached, it will not be possible to enable new signals.
Customizing Signals
Administrators can add context words to tune out-of-the-box signals detection to their specific needs and ensure that detected patterns appear in a meaningful context. To add or edit context words, select the relevant signal from the list, then click on the Edit button.
This opens the dialog page where context words can be configured.
It is possible to test standard signals and their context words before enabling them by selecting Test recogniser, if any matches are found they will be highlighted:
To use this definition, select use recogniser, this will close the dialog and update your signal definition with the updated information.
Using Standard Signals in Search
To find records marked with specific signals, use Advanced Search, which has distinct search properties for each signal.
To search for content containing a standard signal:
- Sign in to Record Point.
- Select Advanced Search.
- In the property field, type "has" to get a list of all signals.
- PCI/ PII Signals, <Signal_Title>, Equals, Yes.
- Select Search.
- The results will display all records which match your query.
Only Enabled signals that were processed are searchable.
If a signal was disabled after it was enabled and processed it will still appear in the Advanced Search dropdown menu.