The Public AI Submissions Form enables individuals across your organization—especially those who are not logged into RexCommand—to submit new AI solutions or provide feedback on existing ones. This ensures broader participation in AI governance, even from employees who do not have direct platform access.
Purpose
The submission form is designed to make it easy for non-technical, distributed, or non-logged-in users to contribute to your organization's AI governance efforts by:
Proposing AI systems for inclusion in the inventory
Reporting issues or observations tied to specific AI tools in use
This is often the primary submission pathway for most employees in the organization.
Creating a Public Submission Form
To enable submissions, a user with permission must create a submission token.
Navigate to the Public AI Submission Forms tab
Click + Create Token
Set the token’s expiration in days (e.g., 7, 30, 90)
Click Create Token to generate a public-facing submission URL
Share the link internally with staff who need to submit AI or feedback
Each token provides a secure, time-limited entry point for accessing the form.
Using the Submission Form
After opening the link, users will see four options:
Approved AI Solutions
Shows the current AI solutions approved and in use.
Approved Datasets
Shows the current Datasets approved and in use.
Submit a New AI Solution
Allows users to register an AI system by entering:
Name, purpose, and intended use
Owner, platform, and lifecycle stage
Risk tier and technical attributes (e.g., open source, UDA)
Contact information (optional)
These submissions can be reviewed and added to the AI inventory.
Provide Feedback on an Existing AI
Enables users to submit concerns, observations, or suggestions for AI systems already in use:
Select the AI system
Identify themselves with name and email
Choose a feedback type (e.g., Security, Fairness, Hallucination)
Enter detailed comments
Feedback submitted this way appears in the Feedback Tab of the AI system record for review by governance stakeholders.
Public Submissions Tab
All submissions—both new AI solutions and feedback—received through a public form are stored in the Public Submissions tab. This area provides a centralized view for governance teams to:
Review submitted AI records before they are added to inventory
Evaluate and respond to feedback
Track who submitted each entry and when
Monitor form activity over time
This tab ensures that all external inputs into the governance process are visible and actionable in one place.
Notes
Public AI Submissions are designed for internal use by employees without RexCommand access
Tokens control who can access the form and for how long
Submissions remain in the Public Submissions tab until reviewed or accepted
You can create multiple tokens as needed for different groups or initiatives
Removing a token disables the link immediately